Job Description

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Credit and Collections > Accounts Payable

Salary National Average

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50000.0000 52580.0000 58240.0000

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Short Description:

An accounts payable professional is responsible for managing the payment of invoices and ensuring timely settlement of financial obligations for an organization. Their duties include verifying and processing vendor invoices, reconciling statements, and maintaining accurate records of financial transactions. Accounts payable specialists collaborate with internal teams and external vendors to resolve discrepancies and address payment-related inquiries. Attention to detail, organizational skills, and proficiency in accounting software are crucial for the efficient processing of accounts payable tasks.

Duties / Responsibilities:

  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records using journals, ledgers, or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases using specialized accounting software.
  • Operate 10-key calculators and copy machines to perform calculations and produce documents.
  • Receive, record, and bank cash, checks, and vouchers.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting, or auditing reports and tables about such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Code documents according to company procedures.
  • Reconcile or note and report discrepancies found in records.

Skills / Requirements / Qualifications

  • Economics and Accounting: Knowledge of accounting principles, practices, financial markets, banking, and analysis and reporting of financial data.
  • Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Mathematics: Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Accounting Software: QuickBooks, SAP, SAGE, Oracle, JD Edwards
  • Compliance Software: Corporate Responsibility System Technologies Limited CRSTL Compliance Positioning System; FLS eDP.Payroll tax; Intrax ProcedureNet; Paisley Cardmap
  • Document Management Software: Accutrac software; Document management system software; OmniRIM software; Records management software
  • Financial Analysis Software: AuditWare software; MethodWare ProAudit Advisor; Paisley AutoAudit; RSM McGladrey Auditor Assistant
  • Project Management Software: HCSS HeavyBid; HCSS HeavyJob; Sage Master Builder
  • Complex Problem Solving: Identifying complex problems and reviewing related information.

Job Zones

  • Title: Job Zone Three Medium Preparation Needed.
  • Education: Most occupations in this zone require vocational school training, on-the-job experience, or an associate's degree.
  • Related Experience: Previous work-related skill, knowledge, or experience is required for these occupations. 
  • Job Training: Employees in these occupations usually need one or two years of on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations usually involve communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. 
  • Specific Vocational Preparation in years: 1-2 years preparation (6.0 to < 7.0)

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