Job Description

Short Description:

A Senior Office/Facilities Manager is responsible for overseeing the daily operations of office spaces and facility management to ensure a safe, efficient, and well-maintained work environment. They manage office services, vendor relationships, space planning, and maintenance while implementing policies to improve workplace efficiency. Senior Office/Facilities Managers also handle budgeting, procurement, and compliance with health and safety regulations. Strong leadership, problem-solving skills, and the ability to coordinate multiple functions are essential for success in this role.

Duties / Responsibilities:

• Direct or coordinate the supportive services department of a business, agency, or organization.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Set goals and deadlines for the department.
• Acquire, distribute and store supplies.
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Plans, administers, and control budgets for contracts, equipment, and supplies.
• Monitor the facility to ensure it remains safe, secure, and well-maintained.
• Hire and terminate clerical and administrative personnel.
• Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Oversee construction and renovation projects to improve efficiency, ensure facilities meet environmental, health, and security standards, and comply with government regulations.

Skills / Requirements / Qualifications

• Speaking: Talking to others to convey information effectively.
• Active Listening: Giving full attention to what other people are saying, taking time to understand the points made, asking questions as appropriate, and not interrupting at inappropriate times.
• Coordination: Adjusting actions concerning others' actions.
• Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
• Time Management: Managing one's own time and the time of others.
• Writing: Communicating effectively in writing as appropriate for the audience's needs.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Negotiation: Bringing others together and trying to reconcile differences.
• Judgment and Decision Making: Considering the costs and benefits of potential actions to choose the most appropriate one.
• Management of Personnel Resources: Motivating, developing, and directing people as they work, identifying the best people for the job.