Job Description

Short Description:

An Accounts Receivable Specialist is tasked with managing the incoming payments and outstanding balances for an organization. Their responsibilities include generating and sending invoices, monitoring customer accounts, and reconciling discrepancies. Accounts receivable specialists play a vital role in tracking and collecting payments, communicating with customers regarding overdue balances, and collaborating with internal teams to resolve payment issues. Attention to detail, strong organizational skills, and proficiency in financial software are essential for success in this role, as is the ability to maintain positive relationships with clients while ensuring timely and accurate payment processing. This role requires written and verbal fluency in English and another language, such as Spanish or French.

Duties / Responsibilities:

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data to compile and keep financial records using journals, ledgers, or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases using specialized accounting software.
• Operate 10-key calculators and copy machines to perform calculations and produce documents.
• Receive, record, and bank cash, checks, and vouchers.
• Comply with federal, state, and company policies, procedures, and regulations.
• Compile statistical, financial, accounting, or auditing reports and tables about such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Code documents according to company procedures.
• Reconcile or note and report discrepancies found in records.

Skills / Requirements / Qualifications

• Economics and Accounting: Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• Mathematics: Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Accounting Software: Accurate NXG; Blackbaud The Financial Edge; FlexiLedger software; Intuit Quicken software
• Compliance Software: Corporate Responsibility System Technologies Limited CRSTL Compliance Positioning System; FLS eDP.Payroll tax; Intrax ProcedureNet; Paisley Cardmap
• Document Management Software: Accutrac software; Document management system software; OmniRIM software; Records management software
• Financial Analysis Software: AuditWare software; MethodWare ProAudit Advisor; Paisley AutoAudit; RSM McGladrey Auditor Assistant
• Project Management Software: HCSS HeavyBid; HCSS HeavyJob; Sage Master Builder